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Our project folders are a mess and finding old jobs takes forever.
Asked October 25, 2026
AI answer · not yet verified by a surveyor
A simple, consistent structure pays off for years [1]:
- Job numbering: one unique number, used everywhere (file names, invoices, field books).
- A standard folder template: research, field data (raw and processed), CAD, deliverables (signed), correspondence and photos.
- Keep raw data (GNSS and total station files, logs) separate and untouched.
- Naming conventions for drawings and revisions, including the date and revision number.
- Signed deliverables: store final, sealed versions as read-only [1].
- Search tools: a job database or a GIS layer of past jobs by location makes research fast.
- Backups: automatic, offsite or cloud, and tested.
Retention requirements vary by state, so check how long your board expects records to be kept.
General information only. Answers here are not a survey or legal advice, and no one here can tell you where your boundary is. For your property, hire a licensed land surveyor in your state; for legal questions, a real-estate attorney.